Safety Policies & Programs

Policy Key Points

• Zero Tolerance for Workplace Violence: Yaskawa does not tolerate any form of workplace violence or threats, including violence involving partners on Yaskawa property.
• Scope of the Policy: The policy applies to all Yaskawa locations, including the workplace, customer/vendor premises, and company-sponsored events.
• Definition of Workplace Violence: Includes behaviors like assault, threats, harassment, intimidation, stalking, weapon possession, and property damage.
• Prohibited Weapons: Weapons, including firearms, knives (except work-related tools), and martial arts weapons, are prohibited on Yaskawa property, in Yaskawa vehicles, and during company business.
• Company Response: Violence or threats will result in disciplinary actions, including termination and possible involvement of law enforcement.
• Reporting Threats: Associates must report any threats or violent behaviors to management, even if there is no direct threat.
• Partner Violence: Yaskawa recognizes partner violence's impact on the workplace and offers assistance, including confidentiality, referrals, and safety measures.
• Active Shooter Procedures: In the event of an active shooter, employees are advised to follow the Department of Homeland Security guidelines of 1. RUN, 2. If you can't run, HIDE, and 3. As a last resort, use anything at your disposal to FIGHT.
• Law Enforcement Response: Comply with police instructions during an active shooter event, keeping hands visible and remaining calm.
• Post-Incident Actions: Employees should not return to the building until it is declared safe by the Site Emergency Coordinator.

Policy

Introduction

Yaskawa America, Inc. seeks to provide a work environment free from violence or threats of violence against individuals or groups, or threats against company property. This includes partner violence that may occur on Yaskawa property.

Yaskawa does not tolerate any type of workplace violence or threats of violence committed by or against employees, customers, vendors, or guests. Any employee determined to have committed such acts will be subject disciplinary action, up to and including termination from Yaskawa. When appropriate, Yaskawa will report incidents to local law enforcement authorities.

This policy requires that all individuals on company premises or while representing the Company conduct themselves in a professional manner consistent with good business practices and in absolute conformity with non-violence principles and standards.

Scope of this Policy

This policy applies to all locations where Yaskawa America, Inc. operates. This includes the workplace, customer and vendor premises, and all company sponsored events and activities. The workplace is any location, either permanent or temporary, where an employee performs any work related duty.

Definitions

For purposes of this policy, workplace violence is defined as:

A single behavior or series of behaviors which constitute actual or potential assault, battery, harassment, intimidation, threats or similar actions, attempted destruction or threats to Company or personal property.

This list of behaviors, while not inclusive, provides examples of prohibited conduct:

• Physical assault, threat to assault, or stalking an employee, customer, or any other party with a business relationship with Yaskawa,
• Possessing or threatening with a weapon,
• Intentionally damaging propery of Yaskawa or personal property of another Yaskawa employee, customer, or any other party with a business relationship with Yaskawa,
• Aggressive or hostile behavior that creates a reasonable fear of injury to another person,
• Harassing or intimidating statements, phone calls, voice mails, text messages, or other forms of communication which are unwanted or deemed offensive by the receiver,
• Racial or cultural epithets or other derogatory remarks associated with hate crimes.

Any questions about what constitutes violent behavior should be directed to Human Resources.

Yaskawa Weapons Policy

The possession, transfer, sale or use of weapons or dangerous instruments (even if licensed to carry a weapon) or any paraphernalia associated with such a weapon, is prohibited on Yaskawa-owned or leased premises. This includes, but is not limited to, outside of the car in parking lots, Yaskawa-sponsored events, and Yaskawa-owned cars.

Possession of weapons is prohibited at any time while conducting Yaskawa business, except as may be required as a condition of employment. Violation of this policy may result in disciplinary action up to and including termination.

Where appropriate, Yaskawa will report the transfer, sale, or use of weapons or dangerous instruments to the local law enforcement authorities. A weapon is defined as any:

• Firearm (including a BB gun, whether loaded or unloaded),
• Knife (excluding approved knives used in labs, manufacturing, repair, and warehouse activities and those used for cutlery),
• Stiletto (excluding a small pen or pocket knife),
• Police baton or nightstick,
• Any other martial arts weapons, or
• Electronic defense weapons.

A dangerous instrument is defined as any instrument, article or substance that, under the immediate circumstances, is capable of causing death or physical injury.

Any associate who has a question as to whether an instrument, article or substance is considered a weapon or dangerous instrument in violation of this policy should ask for clarification from their supervisor, manager or Human Resources prior to bringing the instrument, article or substance on Yaskawa-owned or leased premises.

Exceptions to the weapons policy must be approved beforehand by senior management. Any weapon or dangerous instrument on Yaskawa-owned or leased premises may be confiscated.

There is no reasonable exception of privacy with respect to such items in the workplace. Employees’ desks, workstations, lockers, offices and files may be subject to security searches.

Company Response

Yaskawa America, Inc. strictly prohibits use of violence or threats of violence in the workplace and views such actions very seriously.

The possession of weapons in the workplace, threats, threatening or menacing behavior, stalking, or acts of violence against Yaskawa associates, visitors, guests, or other individuals will not be tolerated. Violations of this policy will lead to disciplinary actions up to and including termination of employment and the involvement of appropriate law enforcement authorities as needed.

Any person who makes substantial threats, exhibits threatening behavior, or engages in violent acts shall be removed from the property as quickly as safety permits, and may be asked to remain away from all Yaskawa properties pending the outcome of an investigation into the incident. People who commit these acts outside the workplace but which impact the workplace are also violating this policy and will be dealt with accordingly.

Yaskawa America, Inc. reserves the right to respond to any actual or perceived acts of violence in a manner we see fit according to the particular facts and circumstances.

When threatening behavior is exhibited or acts of violence are committed, Yaskawa will initiate an appropriate response.

This response may include, but is not limited to, evaluation by Employee Assistance Professionals and/or external professionals, suspension and/or termination of any business relationship, reassignment of job duties, suspension or termination of employment, and/or criminal prosecution of the person/persons involved.

No existing Yaskawa America, Inc. policy, practice, or procedure should be interpreted to prohibit decisions designed to prevent a threat from being carried out, a violent act from occurring, or a life-threatening situation from developing.

Reporting Procedure

Yaskawa America, Inc. personnel are responsible for notifying the designated management representative of any threats which they have witnessed, received, or have been told that another person has witnessed or received-including those related to partner violence.

Even without an actual threat, personnel should also report any behavior they have witnessed which they regard as threatening or violent, when that behavior is job related or might be carried out on a company controlled site or is connected to company employment.

Yaskawa associates are responsible for making this report regardless of the relationship between the individual who initiated the threat or threatening behavior and the person or persons who were threatened or were the focus of the threatening behavior.

If the designated representative is not available, personnel should report the threat to their supervisor or another member of the management team.

Yaskawa understands the sensitivity of the information requested and has developed confidentiality procedures, which recognize and respect the privacy of the reporting employee(s).

Consistent with the values of Yaskawa, people should take action in ways that maintain respect and dignity for individuals while acting in an accountable and swift manner to address the situation.

Partner Violence in the Workplace

Yaskawa recognizes impact of partner violence on the workplace. Partner violence is defined by Yaskawa as abusive behavior occurring between two people in an intimate relationship. It may include physical violence, sexual, emotional, and psychological intimidation, verbal abuse, stalking, and economic control.

Yaskawa is committed to heightening awareness of partner violence and providing guidance for Yaskawa associates and management to address the occurrence of partner violence and its effects on the workplace.

Yaskawa intends to make assistance available to associates involved in partner violence. This assistance may include:

• Confidential means for coming forward for help,
• Resource and referral information,
• Special considerations at the workplace for employee safety,
• Work schedule adjustments, or
• Leave necessary to obtain medical, counseling, or legal assistance, and workplace relocation (if available).

In responding to partner violence, Yaskawa will maintain appropriate confidentiality and respect for the rights of the associate involved.

Yaskawa intends to publish, maintain, and post in locations of high visibility, a list of resources for survivors and perpetrators of partner violence.

Yaskawa will not deny job benefits or other programs to employees based solely on partner violence related problems. When employees confide that a job performance or conduct problem is related to partner violence, in addition to appropriate corrective or disciplinary action consistent with company policy and procedure, a referral for appropriate assistance will be made to the associate.

Protective or Restraining Orders

Individuals who apply for and obtain a protective or restraining order which lists company locations as being protected areas must provide a copy of the petition and order to the designated management representative.

Active Shooter / Active Event

For the purposes of this policy, an active shooter is defined as a person or persons who appear to be actively engaged in killing or attempting to kill people at Yaskawa’s premises.

In most cases active shooter(s) use a firearm(s) and display no pattern or method for selection of their victims.

In some cases, active shooters use other weapons and/or improvised explosive devices to cause mass casualties and act as an impediment to police and emergency responders.

These improvised explosive devices may detonate immediately, have delayed detonation fuses, or detonate on contact.

Procedures During Active Shooter Event

The priority is to get to safety. Follow the notification steps only when you are in a safe area or safely concealed.

If you can safely get to a company phone

If you are on a cell phone or non-company phone

Page *6 then announce “SHOOTER, SHOOTER, SHOOTER” or some other message to get the attention of people in the building and notify them of what is going on. Then state the location Call 911 (from safe area or safely concealed) Provide the following information: Location Number and types of weapons Description of suspect(s) and possible location Suspect(s) direction of travel Location and condition of any known victims

Call 847-887-7000 Tell operator “Active Shooter at _______” (Location) Operator will page “SHOOTER, SHOOTER, SHOOTER” or some other message to get the attention of people in the building and notify them of what is going on. and state the location. Operator will call 911 and provide the following information: Location Number and types of weapons Description of suspect(s) and possible location Suspect(s) direction of travel Location and condition of any known victims

Potential Responses

In response to an active shooter event, there will be three potential courses of action: 1) evacuate, 2) hide out, 3) self‐defense.
The following guidelines identify these courses of action:

First Choice: EVACUATE	Second Choice: HIDE OUT	Last Choice: SELF-DEFENSE
If there is an accessible escape path, attempt to evacuate the premises, following these recommendations: Have an escape route and plan in mind Evacuate regardless of whether others agree to follow Leave your belongings behind Help others escape, if possible Prevent individuals from entering an area where the active shooter may be Keep your hands visible Follow the instructions of any police officers Do not attempt to move wounded people Call 911 when you are safe	If evacuation is not possible, find a place to hide where the active shooter is less likely to find you, with these recommendations: The hiding place should be: Inconspicuous Out of the active shooter's view Provide physical protection if shots are fired in your direction Not entrap or restrict your options for movement If active shooter is nearby: Lock the door Silence cell phones Turn off sources of noise Hide behind large items Remain quiet and motionless	If it is not possible to evacuate or hide, then consider self-defense, with these recommendations: Remain as calm as possible Dial 911, if possible, to alert police to the active shooter’s location If you cannot speak, leave the line open and allow the 911 dispatcher to listen Take action against the active shooter only when you believe your life is in imminent danger, attempting to disrupt and/or incapacitate the shooter: Act as aggressively as possible against him or her Throw items and improvise weapons Yell Commit yourself to defensive actions

Law Enforcement Response

The police will arrive to respond to the emergency. Follow these recommendations:

1. Comply with police instructions. The first responding officers will be focused on stopping the active shooter and creating a safe environment for medical assistance to be brought in to aid the injured


2. When police arrive at your location:
   1. Remain calm and follow the officers' instructions,
   2. Put down any items in your hands (e.g. bags, jackets),
   3. Immediately raise your hands and spread your fingers,
   4. Keep your hands visible at all times,
   5. Avoid making quick movements toward officers such as attempting to hold on to them for safety,
   6. Avoid pointing, screaming, or yelling,
   7. Do not stop to ask officers for help or direction when evacuating - just proceed in the direction from which officers are entering the area or to an area to which they direct you,
   8. Notify Yaskawa management that you have evacuated the premises.
   9. When police arrive, they may request the following information:
      1. Number of shooters,
      2. Number of individual victims and any hostages,
      3. The type of problem causing the situation,
      4. The type and number of weapons possibly in the possession of the shooter,
      5. Identity and description of participants, if possible,
      6. Keys to all involved areas as well as floor plans,
      7. Locations and phone numbers in the affected area.
   
   

   Post-Incident Action

   When the police have determined that the active shooter emergency is under control, the Site Emergency Coordinator will provide a public announcement that the emergency is over. Do not return to the building until directed by the site emergency coordinator.

   
   

   Notification of Relatives

   Yaskawa Human Resources will designate Management representatives to notify relatives of any injured associates in a timely fashion.

   
   

   OSHA Notificaiton

   In the event there is a fatality, OSHA must be notified within 8 hours.
   
   In the event of a hospitalization for treatment of one or more associate(s), OSHA must be notified within 24 hours.
   
   The media representative shall carefully consider the nature of any such requests in order to avoid disclosing information about any person that is confidential and protected by Federal and State privacy and medical information laws and regulations and interfering with any ongoing police or internal Yaskawa investigation.

   
   

   References for this Policy

   • US Department of Homeland Security Active Shooter - How to Respond
   • US Federal Bureau of Investigation Active Shooter Planning and Response
   • Occupational Safety and Health Administration (OSHA)
   • California - Occupational Safety and Health Administration (CalOSHA)

   Media

   The Vice President of Customer Satisfaction is designated as the media representative. If Mr. Fitzgerald is not available, the senior member of the Management Committee (comprised of President and Vice Presidents of the company) will designate the media representative.

   Results of Breaches of Policy

   Breaching this policy may result in an injury. Breaches of this policy may result in disciplinary action being initiated in accordance with Yaskawa America's discipline policy.

   
   

   Training

   All associates shall be provided with training related to this policy.

   Revision History

   Rev #	Description	Release Date	Approved by
   0	Conversion of old safety documents, rewrite, and issue	9/12/2016	Thurwanger

   Program Review

   Review Date	Reviewed by	Changes Required (Yes/No)	Revision # if updated
   2/21/2017	Thurwanger	No
   1/16/2018	Thurwanger	No
   1/22/2019	Thurwanger	No
   1/14/2020	Thurwanger	No
   1/21/2021	Thurwanger	No
   1/18/2022	Thurwanger	No
   1/31/2023	Thurwanger	No
   1/16/2024	Thurwanger	No
   1/21/2025	Thurwanger	No