Safety Policies & Programs

Policy Key Points

Policy

Safety Policy

It is the policy of the Company that all reasonable and practical efforts shall be made to provide a safe and healthful working environment for all of our associates; to minimize the possibility of injury to our associates; to protect our equipment and other assets from accidental losses; to protect the public from injury or loss as a result of our operations; and to protect the environment during our operations.

It is Yaskawa’s policy to regard the requirements of the Occupational Safety and Health Act of 1970 (OSHA), Cal/OSHA Injury and Illness Prevention Program, as well as other federal, state and local safety, health and environmental laws, codes, regulations and standards, as minimum standards for Yaskawa’s operations. The safety of our associates and the public, and the protection of property, is paramount. When unusual circumstances arise and decisions must be made, safety will take precedence over expediency.

Yaskawa encourages and expects all associates to work diligently to reduce injuries, property damage, and other accidents. We strive to control these losses through an aggressive loss control program focused on hazard awareness, hazard reduction, with the ultimate goal of accident and loss prevention.

Management endorses this Safety Program and expects each supervisor and associate to become familiar with safety procedures, use appropriate personal protective equipment, and commit to hazard and exposure awareness and elimination.

Purpose of this Policy

The purpose of this policy is to assign the Yaskawa EHS Risk Mitigation Manager as the Injury and Illness Prevention Program (IIPP) Administrator, to detail specific requirements that are not elsewhere defined in Yaskawa Safety Policies and Programs, and to provide a link to the Cal/OSHA Injury and Illness Prevention Program requirements to specific Yaskawa Safety Policies and Programs.

Responsibilities

The Yaskawa EHS Risk Mitigation Manager is assigned as the Injury and Illness Prevention Program (IIPP) administrator, and has the authority and responsibility for implementing the provisions for this program.

All managers, supervisors, and lead personnel are responsible for implementing and maintaining the IIPP in their work areas and for answering worker questions about the Program. This program is available at www.YaskawaSafety.com.

Compliance

Management is responsible for ensuring that all safety and health policies and procedures are clearly communicated and understood by all employees. Supervisors and lead personnel are expected to enforce the rules fairly and uniformly.

All employees are responsible for using safe work practices, for following all directives, policies and procedures, and for assisting in maintaining a safe work environment.

The following is our system of ensuring that all workers comply with the rules and maintain a safe work environment:

• Informing workers of the provisions of our IIPP and Yaskawa Safety Policies and Programs, located at www.YaskawaSafety.com;
• Evaluating the safety performance of all workers;
• Recognizing employees who perform safe and healthful work practices. This recognition is accomplished by:
  • Incentives for achieving risk control activities,
  • Recognition for identifying and/or controlling new hazards,
  • Safety merits within performance evaluation system for safety actions taken,
  • Other awards that promote safety in and out of the workplace.
• Providing training to workers whose safety performance is deficient;
• Disciplining workers for failure to comply with safe and healthful work practices. The disciplinary process is outlined in Yaskawa’s Misconduct Policy.
• Other means that we use to ensure employee compliance with safe and healthful work practices include:
  • Safety audits
  • Behavioral observations
  • Safety training
  • o Job Hazards Analyses

Communication

The following is our system of communication, designed to facilitate a continuous flow of twoway (management, supervision and employees) safety and health information in a form that is readily understandable to and between all affected site personnel:

• New worker orientation, including a discussion of site-specific safety and health policies and procedures.
• Follow-through by supervision to ensure effectiveness.
• Workplace-specific safety and health training.
• Safety meetings held at least every month – more frequently as deemed necessary by the creation of hazards or occurrence of injuries and illnesses. Records of the safety meetings, including action items, are maintained by the area manager.
• Effective written communication of safety and health concerns between workers and supervisors, including language translation where appropriate.
• Posted and distributed safety information.
• Mobile web apps for safety policies, programs, emergency action plans, and other safety tools

Although Yaskawa encourages associates to report workplace hazards to their supervisor, the EHS department, or Human Resources, Yaskawa has provided a system for workers to anonymously inform management about workplace hazards without fear of reprisal by calling our Whistleblower hotline.

The Whistleblower hotline is managed by a third party who protects the identity of the caller.

Hazard Assessment

Periodic inspections to identify and evaluate workplace hazards shall be performed by the EHS department, facility safety teams, and facility industrial engineering departments according to the following schedule:

• When our Injury and Illness Prevention Program was first established,
• When new substances, processes, procedures or equipment that present potential new hazards are introduced into our workplace;
• When new, previously unidentified hazards are recognized;
• When high incident areas are identified on the safety heat map that locates each instance of injury/illness, property damage, or near hit, and
• Whenever workplace conditions warrant an inspection.

Hazard assessments include the following elements, as applicable:

• A description of the work area and process,
  • Competencies necessary to perform the task,
  • Method of achieving the competency,
  • Method of validating the competency,
  • Frequency and method of competency revalidation
• Tools and equipment used during the process
  • Description of the tool
  • Inspection process
• Work area controls including any signs, barriers, and other controls
• Working environment including:
  • Temperature
  • Noise Level
  • Unusual levels of dust, vapors/mists, fumes, poor lighting
  • If work area involves the associate working alone
• Hazardous Chemicals within work area and/or used in the process
  • Chemical name and verification that a current Safety Data Sheet is available on Yaskawa’s online SDS system
• Description of each job task
• Hazards that exists while in the work area or performing the process.
  These hazards are scored by:
  • Severity
  • Likelihood of Occurrence
  • Effectiveness of controls to prevent injury
  • The PPE required for the task, and
  • An ergonomics assessment

Accident/Exposure Investigations

Yaskawa performs investigations of each workplace accident, accidental hazardous substance exposure or release, and property damage. The investigation will, at a minimum consist of:

• Observation of the area surrounding the incident,
• Interviewing affected workers and witnesses,
• Examining the workplace for factors associated with the accident/exposure/near accident,
• Determining the behavioral causes, unsafe condition causes, and management practices that may have contributed to the incident.

Corrective action is taken to prevent recurrence of the incident. The incidents are recorded on facility specific incident heat maps, incident reports, and monthly reports.

Safety Inspections

Safety inspections are performed within manufacturing locations each month by the facilities safety leadership team, accompanied by a member of the EHS department.

Safety inspections are performed at field locations, such as customer sites for field service, multiple times each year – the frequency dependent on the frequency of field service activities and the nature of the work performed in the field.

Safety inspections are completed in office locations at least once a year.

Records of the safety inspections shall include the area inspected, the nature of the inspection, and any hazards/issues found during the inspection.

Hazard Correction

Unsafe or unhealthy work conditions, practices, or procedures at our work facilities shall be corrected in a timely manner based on the severity of the hazards, and according to the following procedures:

• When observed or discovered,
• When an imminent hazard exists which cannot be immediately abated without endangering employees, and/or property, we will remove all exposed persons from the area except those necessary to correct the existing condition. Workers necessary to correct the hazardous condition shall be provided with the necessary protection.

All such actions taken and the dates they are completed shall be documented in the hazards and correction record maintained by EHS.

Training Related to this Policy

All workers, including management, supervisors, and lead personnel shall have training and instruction on general and job-specific safety and health practices. Training and instruction shall be provided as follows:

• When the safety policy is first established;
• To all new workers;
• To all workers given new job assignments for which training has not previously provided;
• Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard;
• Whenever we become aware of a new or previously unrecognized hazard;
• To supervisors to familiarize them with the safety and health hazards to which workers under their immediate direction and control may be exposed; and
• To all workers with respect to hazards specific to each employee's job assignment.

This training will include (but is no limited to):

• Explanation of our IIPP, emergency action plan and fire prevention plan, and measures for reporting any unsafe conditions, work practices, injuries and when additional instruction is needed.
• Provisions for medical services and first aid, including emergency procedures.
• Proper housekeeping , such as keeping stairways and isles clear, work areas neat and orderly, and promptly cleaning up spills.
• Prohibiting horseplay, scuffling, or other acts that adversely influence safety.
• Proper storage;
• Fire Prevention and Protection;
• Ergonomics;
• Control of Hazardous Energy;
• Hazards Communication (Hazardous Energy);
• Personal Protective Equipment;
• Equipment and Processes within Yaskawa that require certification

Revision History

Rev #	Description	Release Date	Approved by
0	Initial Release	11/8/2019	Thurwanger

Program Review

Review Date	Reviewed by	Changes Required (Yes/No)	Revision # if updated
1/9/2020	Thurwanger	No
1/19/2021	Thurwanger	No
1/13/2022	Thurwanger	No
1/26/2023	Thurwanger	No
1/11/2024	Thurwanger	No
1/16/2025	Thurwanger	No