Workplace Violence Prevention & Protection

Policy Key Points

• Zero Tolerance for Workplace Violence: Yaskawa does not tolerate any form of workplace violence or threats, including partner violence occurring on Yaskawa property.
• Scope of Policy: Applies across all Yaskawa facilities, customer/vendor sites, and company-sponsored activities.
• Definition of Workplace Violence: Includes assault, battery, threats, harassment, intimidation, stalking, unauthorized weapons possession, and intentional property damage.
• Prohibited Weapons: Weapons (firearms, BB guns, non-utility knives, martial arts items, batons, electronic defense tools) are strictly banned on company premises, in company vehicles, and during business travel.
• Company Response: Violations result in disciplinary action up to termination and referral to law enforcement.
• Mandatory Reporting: Personnel must report all witnessed or received threats to management immediately.
• Partner Violence Support: Yaskawa offers confidential assistance, schedule adjustments, and safety measures for associates impacted by domestic/partner violence.
• Active Shooter Protocols: DHS guidelines: 1. RUN (Evacuate), 2. HIDE (Conceal/Lockdown), 3. FIGHT (Self-Defense as a last resort).
• Law Enforcement Compliance: Raise hands, keep fingers spread and visible, follow officer orders, and avoid sudden movements.
• Post-Incident Safety: Do not re-enter buildings until officially cleared by the Site Emergency Coordinator.

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Policy

Introduction

Yaskawa America, Inc. seeks to provide a work environment free from violence or threats of violence against individuals or groups, or threats against company property. This includes partner violence that may occur on Yaskawa property.

Yaskawa does not tolerate any type of workplace violence or threats of violence committed by or against employees, customers, vendors, or guests. Any employee determined to have committed such acts will be subject to disciplinary action, up to and including termination from Yaskawa. When appropriate, Yaskawa will report incidents to local law enforcement authorities.

This policy requires that all individuals on company premises or while representing the Company conduct themselves in a professional manner consistent with good business practices and in absolute conformity with non-violence principles and standards.

Scope of this Policy

This policy applies to all locations where Yaskawa America, Inc. operates. This includes the workplace, customer and vendor premises, and all company-sponsored events and activities. The workplace is any location, either permanent or temporary, where an employee performs any work-related duty.

Definitions

For purposes of this policy, workplace violence is defined as: A single behavior or series of behaviors which constitute actual or potential assault, battery, harassment, intimidation, threats or similar actions, attempted destruction or threats to Company or personal property.

Examples of prohibited conduct include, but are not limited to:

• Physical assault, threat to assault, or stalking an employee, customer, or business associate.
• Possessing or threatening with a weapon.
• Intentionally damaging Yaskawa property or personal property of others.
• Aggressive or hostile behavior that creates a reasonable fear of injury.
• Harassing or intimidating statements, calls, voicemails, texts, or digital messages.
• Racial or cultural epithets or derogatory remarks associated with hate crimes.

Any questions regarding what constitutes violent behavior should be directed to Human Resources.

Yaskawa Weapons Policy

The possession, transfer, sale, or use of weapons or dangerous instruments (even if licensed to carry a concealed weapon) or any paraphernalia associated with such a weapon, is prohibited on Yaskawa-owned or leased premises. This includes parking lots (outside vehicles), company-sponsored events, and company-owned vehicles.

Possession of weapons is prohibited at any time while conducting Yaskawa business. Weapons are defined as:

• Firearms (including BB guns, whether loaded or unloaded)
• Knives (excluding approved work-utility knives and eating cutlery)
• Stilettos (excluding small pocket knives)
• Police batons or nightsticks
• Martial arts weapons or electronic defense weapons (tasers/stun guns)
• Any item intended or adapted to be used as a weapon

A dangerous instrument is any article capable of causing death or serious injury under immediate circumstances. Desks, lockers, workstations, offices, and files are subject to security searches; there is no expectation of privacy regarding weapons in the workplace.

Company Response

Yaskawa strictly prohibits violence and threats. Any person exhibiting threatening behavior shall be removed from the property as quickly as safety permits. Response actions may include EAP evaluation, suspension, termination of business relationships, employment termination, and criminal prosecution.

Reporting Procedure

Yaskawa personnel must report all witnessed, received, or communicated threats to management immediately—including partner violence concerns. If the designated manager is unavailable, report to any supervisor or HR representative.

Yaskawa understands the sensitivity of this information and maintains strict confidentiality procedures respecting employee privacy.

California SB 553 Compliance: Pursuant to California SB 553, Human Resources maintains a comprehensive Violent Incident Log for every incident (including non-injury threats).

Partner Violence in the Workplace

Partner violence is defined as abusive behavior (physical, sexual, emotional, verbal, stalking, economic control) occurring between intimate partners. Yaskawa provides confidential support, safety planning, work schedule adjustments, leave for medical/legal assistance, and relocation support (where available). Restraining orders listing Yaskawa locations must be provided to management.

Active Shooter / Active Threat Protocols

An active shooter is an individual actively engaged in killing or attempting to kill people on company premises, often using firearms, knives, or improvised explosive devices.

Emergency Notification Procedures

Priority #1 is getting to safety. Initiate notifications only once in a safe or concealed area.

From a Company Landline Phone	From a Cell Phone / Outside Line
Page *6 and announce “SHOOTER, SHOOTER, SHOOTER” plus the specific building location. Call 911 and report: Exact facility location Number and types of weapons Suspect description and last known direction Location and condition of victims	Call the operator at 847-887-7000. State: “Active Shooter at [Location]”. Operator will initiate overhead *6 page and dial 911. Call 911 directly when safe, providing shooter details, weapon types, and victim status.

Active Threat Decision Framework

1. EVACUATE (Run)	2. HIDE OUT (Hide)	3. SELF-DEFENSE (Fight)
Have an escape route and plan in mind. Evacuate regardless of whether others follow. Leave personal belongings behind. Keep hands visible and open. Follow all police instructions. Call 911 when safe.	Hide out of the shooter's view behind large, solid items. Lock and barricade doors. Silence cell phones and turn off noise sources. Remain quiet, calm, and motionless. Ensure hiding place does not trap you.	Used only as a last resort when life is in imminent danger. Act aggressively: throw objects, improvise weapons, yell. Commit fully to disruptive/incapacitating actions.

Law Enforcement Response

1. First responding officers focus solely on neutralizing the threat and stopping the shooter.
2. When police arrive: Remain calm, drop all objects, raise hands, spread fingers, keep hands visible at all times, avoid sudden movements or yelling, and exit in the direction directed.

Post-Incident Actions & Media Protocol

Do not re-enter the facility until the Site Emergency Coordinator issues an official all-clear announcement. HR coordinates family notifications. OSHA must be notified within 8 hours of a workplace fatality and within 24 hours of any in-patient hospitalization.

Media Spokesperson: The Vice President of Customer Satisfaction is the sole designated media representative (or senior Management Committee designee).

Revision History

Rev #	Description	Release Date	Approved by
0	Conversion of old safety documents, rewrite, and issue	9/12/2016	Thurwanger
1	Added reference to Violent Incident Log pursuant to California SB 553	2/9/2026	Thurwanger

Program Review

Review Date	Reviewed by	Changes Required (Yes/No)	Revision # if updated
2/21/2017	Thurwanger	No	—
1/16/2018	Thurwanger	No	—
1/22/2019	Thurwanger	No	—
1/14/2020	Thurwanger	No	—
1/21/2021	Thurwanger	No	—
1/18/2022	Thurwanger	No	—
1/31/2023	Thurwanger	No	—
1/16/2024	Thurwanger	No	—
1/21/2025	Thurwanger	No	—
2/9/2026	Thurwanger	Yes	1